1. Introduction

Golden Knight Pathfinders Club (“GKP”, “we”, “our”, “the Club”) is committed to protecting the privacy of all our members, parents, volunteers, and visitors.
This Privacy Policy explains how we collect, store, use, and safeguard personal information in accordance with UK GDPR and SDA safeguarding standards.

2. Information We Collect

We may collect the following data:

• Member’s full name, age, gender

• Parent/guardian contact details (phone, email, address)

• Medical information (allergies, medication, health conditions)

• Emergency contact information

• Photos and video recordings of club activities

• Attendance, achievements, and performance records

• Payment records for uniforms, events, or fees

3. How We Use Personal Information

Information is used for:

• Registration and administration

• Communication with parents/guardians

• Safety and emergency response

• Event planning and travel organization

• Participation in competitions, honours, and awards

• Church or Pathfinder promotional materials (with consent)

We do not sell or distribute data to third parties.

4. Data Security

We take steps to protect information through:

• Secure digital storage

• Limited access by authorised leaders only

• Safeguarding-compliant handling of sensitive data

5. Media Consent

Photos and videos may be used for:

• Church bulletins and newsletters

• Club presentations and events

• Social media pages (managed responsibly)
  Parents may withdraw media consent at any time in writing.

6. Retention of Data

Data is kept:

• For the duration of membership

• Up to 2 years after the member leaves the club (administrative purposes)
  Medical data is deleted immediately when no longer needed.

7. Your Rights

Parents/guardians have the right to:

• Request access to their child’s data

• Request corrections

• Request deletion

• Withdraw consent for photos or communication

8. Contact

For privacy concerns, contact:
Email:   pfteam@goldenknights.or.uk